One system to run every client, every dollar, and every deadline.

Not yet — there is no bulk CSV import today, and we would rather tell you now than have you discover it halfway through setup. You add clients by inviting them by email: each one gets a secure link, sets up their portal login once, and arrives already connected to you. Export runs the other way from day one, so your client list downloads as a CSV whenever you want it and nothing you put in is locked in.

No. The assistant drafts, you approve. It can prepare follow-ups, reminders, summaries and suggested bookings, and every one of them waits in an approval queue until you review it. Nothing reaches a client until you press send, and you can see the reasoning behind each suggestion before you decide.

It stays yours, and you can take the parts that matter out as you go — your client list, form responses and signature audit trails each download as a CSV from the dashboard. Cancel whenever you like from your billing settings; your plan runs to the end of the period you have paid for, and after that only new meetings and AI actions pause. Your clients, messages, files, invoices and history all stay readable. When you want the account gone, request deletion from our account deletion page and we remove your data on the schedule set out in our Privacy Policy.

Room time on a video meeting hosted in Varyn — from the moment the room opens to the moment it closes, rounded up to the next whole minute. A meeting is counted once, however many people are in it: a one-hour call with four people costs an hour, not four. It comes from the call that actually happens rather than the slot you blocked out, so a meeting that starts late or wraps up early counts as it ran, not as it was booked. Meetings you hold somewhere else and simply log against a client do not count at all.

AI work, and only AI work: meeting notes and summaries, the assistant's drafts and suggestions, and asking questions across your past meetings. Bigger jobs cost more credits than short ones, so a long meeting's write-up costs more than a one-line draft. Recording and transcription are not charged as credits — the call itself is what uses meeting minutes, which is why the two meters run independently and empty at their own pace.

The two run out separately, and only the matching feature pauses. Every plan includes a monthly pool of meeting minutes and a monthly pool of AI credits, and both refill at the start of each billing period. If the minutes run out, you cannot start new meetings until the period resets or you move up a plan — there is no minutes add-on. If the credits run out, AI features pause until the period resets or you buy a credit pack; those packs are a one-time purchase and the credits never expire, so anything you buy and do not use is still there next month. Nothing else is affected: clients, messages, files, invoices, forms and signatures all keep working either way.

They get a portal, and it is one short signup. Clients follow a secure invite link and choose a password once — after that, bookings, messages, files and invoices all live in one place they can come back to. Plenty of things need no account at all: booking links, reschedule and cancel links and signature requests all open straight from the email.